HaulerCheck · https://haulercheck.com/carrier/2476949-polar-industrial-lubricants-llc/ · Checked 2026-10-20 11:17 UTC · Census and inspections Oct 19, 2026 · Authority and insurance: Last known · FMCSA snapshot May 14, 2026
POLAR INDUSTRIAL LUBRICANTS LLC
Review before booking · 1 signal
How risk signals workFacts from the FMCSA record that call for a closer look. They are not a finding of wrongdoing. Authority and insurance are last known from May 14, 2026.
- Conditional FMCSA safety ratingRated Aug 10, 2024. FMCSA found safety controls that needed correcting.
No cargo cover filed with FMCSA
Green means the FMCSA record shows it. It does not confirm who you are talking to, or that a policy covers your specific load.
Not a live check. FMCSA has not published a Motus record for this carrier, so authority and insurance show the last known status from May 14, 2026. Confirm on Motus ↗ before booking.
What to verify next
- Confirm authority and insurance on the official Motus record ↗: our copy is the last known status from May 14, 2026. Safety record: SAFER ↗.
- Call back on the number on file, (574) 389-8811, not a number from an email or load board.
- Check that the MC number you were given is MC1107117.
- Ask the insurer for a certificate of insurance naming you as holder, with cargo coverage that fits your load.
Insurance on file
Liability (BI&PD) pays for injury and damage to other people and property; it does not cover the freight. Cargo insurance covers the freight. FMCSA only requires cargo filings from household goods carriers and freight forwarders, so most carriers file none: ask for a cargo certificate that fits your load. No cargo cover filed with FMCSA.
| Type | Docket | Layer | Insurer | Coverage | Effective | Status |
|---|---|---|---|---|---|---|
| Liability (BI&PD) | MC1107117 | Primary | NATIONAL UNION FIRE INS. CO. OF PITSBGH. PA Policy 4416686 · 91X | $1,000,000 | Jul 7, 2024 | Active |
| Liability (BI&PD) | MC1107117 | Excess over $1,000,000 | AMERICAN INTERNATIONAL SPECIALTY LINES INS. Policy 34063379 · 91X | $4,000,000 | Aug 17, 2024 | Active |
Insurance that ended since 2024 · 4 policies
| Ended | Type | Insurer | Effective | How it ended |
|---|---|---|---|---|
| Aug 17, 2024 | Liability (BI&PD) MC1107117 | AMERICAN INTERNATIONAL SPECIALTY LINES INS. Policy 34063379 | Aug 17, 2024 | Replaced |
| Aug 17, 2024 | Liability (BI&PD) MC1107117 | COMMERCE AND INDUSTRY INSURANCE Policy 4416686 | May 1, 2020 | Replaced |
| Aug 17, 2024 | Liability (BI&PD) MC1107117 | NATIONAL UNION FIRE INS. CO. OF PITSBGH. PA Policy 4416686 | Jul 7, 2024 | Replaced |
| Jul 7, 2024 | Liability (BI&PD) MC1107117 | AMERICAN INTERNATIONAL SPECIALTY LINES INS. Policy 34063379 | Aug 17, 2024 | Replaced |
"Replaced" means a new filing took over the day the old one ended. "Cancelled" means the insurer or the company ended the policy; if no replacement was filed in time, the company was uninsured with FMCSA in between.
Source: Last known · FMCSA snapshot May 14, 2026. Identical filings repeated in the FMCSA data are shown once; a filing listed under two dockets is one policy, not extra coverage. Coverage is the maximum amount filed with FMCSA, not the full policy.
Last known filings. Insurance for this carrier comes from the FMCSA snapshot of May 14, 2026. Policies may have been cancelled or replaced since. Confirm current filings: Motus record ↗ and ask the insurer for a certificate naming you as holder.
Roadside inspections Oct 19, 2024 – Oct 19, 2026
4 of 22 · Indiana avg 23.1%
0 of 27 · Indiana avg 5.5%
By quarter inspections and vehicle out-of-service rate
Bar height: inspections in the quarter. Percentage: vehicles put out of service, of vehicle inspections. The first and last quarters are partial.
Where it was inspected 8 states and provinces, 24 months
- KY 8 29.6%
- IN 5 18.5%
- MI 5 18.5%
- OH 5 18.5%
- MD 1 3.7%
- GA 1 3.7%
Vehicles seen at inspections different VINs, 24 months
Power units: 10
10 tractors
International 6Peterbilt 3Mack 1
16 power units declared on the MCS-150. Inspections see only part of a fleet, so fewer here is normal; many more can mean the registration is out of date.
Trailers: 9
9 semi-trailers
Heil 6Polar 5
Includes trailers the company pulled but does not own, such as shipper or leasing trailers.
Shippers named on inspection reports 24 months
Crystal Clean 4
As written by roadside inspectors, who note the shipper on the bill of lading. Only names that appear on at least three different carriers' reports are shown, so private individuals are never listed. A shipper on a report is not a reference.
10 most recent inspections
| Date | State | Level | Violations | Out of service |
|---|---|---|---|---|
| Sep 14, 2026 | KY | 2 | 0 | No |
| Sep 10, 2026 | KY | 2 | 0 | No |
| Sep 2, 2026 | IN | 1 | 0 | No |
| Jun 12, 2026 | OH | 1 | 0 | No |
| Jun 8, 2026 | KY | 2 | 1 | No |
| Jun 4, 2026 | OH | 2 | 0 | No |
| Apr 23, 2026 | KY | 1 | 2 | No |
| Apr 10, 2026 | MI | 1 | 6 | Yes |
| Feb 13, 2026 | IN | 3 | 2 | No |
| Jan 15, 2026 | KY | 2 | 0 | No |
How these rates are calculated
Period: Oct 19, 2024 – Oct 19, 2026. Vehicle rate = vehicle inspections with a vehicle out-of-service order ÷ vehicle inspections (levels 1, 2, 5 and 6). Driver rate uses levels 1, 2, 3 and 6. The Indiana average covers 61,554 vehicle and 111,190 driver inspections of all Indiana-based carriers in this period. It mixes every type of operation, so compare with care; rates based on a handful of inspections say little. FMCSA's own SMS measures are weighted differently: SMS profile ↗ · SAFER snapshot ↗
Violations in FMCSA's SMS last 24 months
30 violations counted in FMCSA's Safety Measurement System (SMS), 5 of them serious enough to put the driver or vehicle out of service.
Why is this different from the 43 violations above?
The inspections section's number counts every violation written on the inspection reports in our Oct 19, 2024 – Oct 19, 2026 window. The SMS count comes from FMCSA's own monthly SMS snapshot, which uses its own 24-month window and only the violations it scores. Both are FMCSA figures; they measure different things.
| Category (FMCSA BASIC) | Violations | Out of service | Share | Indiana share |
|---|---|---|---|---|
| Vehicle Maintenance | 14 | 4 | 46.7% | 58.8% |
| Hours-of-Service Compliance | 7 | 0 | 23.3% | 18.1% |
| Unsafe Driving | 6 | 0 | 20.0% | 19.1% |
| Hazardous Materials Compliance | 3 | 1 | 10.0% | 0.2% |
10 most frequent violations
| Violation | Times | Out of service |
|---|---|---|
| HOS (ELD) - A portable ELD is not mounted in a fixed position and visible to the driver when seated in the normal driving position. EOBR Related · Hours-of-Service Compliance · code 39522GELDMFV | 2 | 0 |
| HOS (Property) - No driver may make a false report in connection with a duty status. Explain False Log · Hours-of-Service Compliance · code 3958EHOSPD | 2 | 0 |
| State/Local Laws - Speeding 6-10 miles per hour over the speed limit Speeding 2 · Unsafe Driving · code 3922SLLS2 | 2 | 0 |
| Air Brake - ABS malfunction lamp defective on trailers manufactured on or after March 1 1998 Brakes All Others · Vehicle Maintenance · code 39355EB | 2 | 0 |
| Brake Out of Adjustment - Roto Clamp (Short & Long) DD-3 or Bolt Brakes Out of Adjustment · Vehicle Maintenance · code 39347E | 2 | 0 |
| Operating a CMV without documentation of a periodic inspection Inspection Reports · Vehicle Maintenance · code 39617CPI | 2 | 0 |
| Accepting/transporting HM not prepared in accordance with the regulations. Package has identifiable (without the use of instruments) release of HM to the environ HM Other · Hazardous Materials Compliance · code 177801LEAK | 1 | 1 |
| Brake - Defective brake(s) are equal to or greater than 20% of the service brakes on the vehicle/combination Brake Out Of Service · Vehicle Maintenance · code 3963A1BOS | 1 | 1 |
| Cargo - Vehicle components or dunnage not secured General Securement · Vehicle Maintenance · code 3929A2C | 1 | 1 |
| Tires - All others leaking or inflation less than 50% of the maximum inflation pressure on tire not equipped with ATIS Tires · Vehicle Maintenance · code 39375A3TAOL | 1 | 1 |
Source: FMCSA SMS violation file, inspections in the last 24 months, published Oct 19, 2026. "Share" is this company's mix of violations; the Indiana column is the mix across all Indiana-based carriers, so you can see which kinds of problems stand out. A high count partly reflects fleet size and how often trucks are inspected.
Crashes Oct 19, 2024 – Oct 19, 2026
2 most recent crashes
| Date | Location | Fatalities | Injuries |
|---|---|---|---|
| Jan 14, 2026 | Elkhart, IN | 0 | 1 |
| Dec 19, 2024 | Chicago, IL | 0 | 0 |
Reportable crashes do not imply the carrier was at fault.
Company details FMCSA census · Oct 19, 2026
| USDOT number | 2476949 |
|---|---|
| MC / docket | MC1107117 |
| Legal name | POLAR INDUSTRIAL LUBRICANTS LLC |
| Operation | Interstate |
| Business type | — |
| Power units | 16 |
| Drivers | 10 |
| Annual mileage | 613,000 (2025) |
| Hazmat | Yes |
| Safety rating | Conditional (Aug 10, 2024) |
| USDOT number added | Feb 19, 2014 · 12 years ago |
| Last MCS-150 update | Apr 22, 2026 |
| Email domain on file | @polarcompanies.com |
Equipment as declared on the MCS-150
| Owned | Term-leased | |
|---|---|---|
| Tractors | 11 | 0 |
| Straight trucks | 5 | 0 |
| Trailers | 19 | 0 |
Term-leased equipment usually belongs to owner-operators driving under this company's authority.
Cargo carried
Liquids/GasesOtherLubricants
Change history
No changes to name, contact details, authority or insurance since we started tracking on Oct 18, 2026. We compare every company's FMCSA record each day.
to see it on your watchlist when something changes.
Questions about POLAR INDUSTRIAL LUBRICANTS LLC
What does POLAR INDUSTRIAL LUBRICANTS LLC's operating authority allow?
MC1107117: Common carrier (may haul regulated property for hire for the general public).
Which information about POLAR INDUSTRIAL LUBRICANTS LLC is old or missing?
Operating authority is the last known status from the FMCSA snapshot of May 14, 2026, not a current check. Insurance filings are from the same May 14, 2026 snapshot.
What should I verify before booking POLAR INDUSTRIAL LUBRICANTS LLC?
Confirm the authority and insurance on the Motus record for USDOT 2476949. Call the company back on the phone number on file, (574) 389-8811, not a number from an email or load board message. Check that the MC number the dispatcher gave you matches MC1107117, and ask the insurer for a certificate of insurance naming you as holder, with cargo coverage that fits your load.
Other trucking companies in Elkhart, IN →
Company details from the FMCSA Company Census File (Oct 19, 2026). Inspections and crashes from FMCSA MCMIS files. About our data · Report an error on this page (how corrections work).
Page generated 2026-10-20 11:17 UTC.