HaulerCheck · https://haulercheck.com/carrier/2819108-polar-xpress-inc/ · Checked 2026-10-20 04:17 UTC · Census and inspections Oct 19, 2026 · Authority and insurance: Last known · FMCSA snapshot May 14, 2026
POLAR XPRESS INC
Do not book until these are resolved · 1 signal
How risk signals workAt least one fact in the FMCSA record should stop a booking until it is cleared up. Confirm the current record on Motus first; it is not a finding of wrongdoing. Authority and insurance are last known from May 14, 2026.
- Operating authority is inactive (last known)Without active authority the company may not haul or broker interstate freight for hire.
- Registration (MCS-150) last updated 2 years agoFleet size and contact details on the registration may be out of date.
No cargo cover filed with FMCSA
Not a live check. FMCSA has not published a Motus record for this carrier, so authority and insurance show the last known status from May 14, 2026. Confirm on Motus ↗ before booking.
What to verify next
- Confirm authority and insurance on the official Motus record ↗: our copy is the last known status from May 14, 2026. Safety record: SAFER ↗.
- Call back on the number on file, (800) 279-5305, not a number from an email or load board.
- Check that the MC number you were given is MC939903.
- Ask the insurer for a certificate of insurance naming you as holder, with cargo coverage that fits your load.
Insurance on file
No insurance filings were found in the public FMCSA data for this carrier.
Roadside inspections Oct 19, 2024 – Oct 19, 2026
0 of 2 · Florida avg 26.0%
1 of 6 · Florida avg 10.2%
6 most recent inspections
| Date | State | Level | Violations | Out of service |
|---|---|---|---|---|
| May 7, 2025 | GA | 3 | 0 | No |
| May 3, 2025 | AL | 3 | 9 | Yes |
| Feb 17, 2025 | IA | 3 | 3 | No |
| Jan 31, 2025 | KY | 2 | 0 | No |
| Dec 7, 2024 | IL | 2 | 1 | No |
| Nov 12, 2024 | LA | 3 | 4 | No |
How these rates are calculated
Period: Oct 19, 2024 – Oct 19, 2026. Vehicle rate = vehicle inspections with a vehicle out-of-service order ÷ vehicle inspections (levels 1, 2, 5 and 6). Driver rate uses levels 1, 2, 3 and 6. The Florida average covers 69,903 vehicle and 132,326 driver inspections of all Florida-based carriers in this period. It mixes every type of operation, so compare with care; rates based on a handful of inspections say little. FMCSA's own SMS measures are weighted differently: SMS profile ↗ · SAFER snapshot ↗
Violations in FMCSA's SMS last 24 months
14 violations counted in FMCSA's Safety Measurement System (SMS), 3 of them serious enough to put the driver or vehicle out of service.
Why is this different from the 17 violations above?
The inspections section's number counts every violation written on the inspection reports in our Oct 19, 2024 – Oct 19, 2026 window. The SMS count comes from FMCSA's own monthly SMS snapshot, which uses its own 24-month window and only the violations it scores. Both are FMCSA figures; they measure different things.
| Category (FMCSA BASIC) | Violations | Out of service | Share | Florida share |
|---|---|---|---|---|
| Hours-of-Service Compliance | 11 | 3 | 78.6% | 20.6% |
| Unsafe Driving | 3 | 0 | 21.4% | 11.9% |
10 most frequent violations
| Violation | Times | Out of service |
|---|---|---|
| HOS - False record of duty status that concealed an HOS limitation violation after the last rest period. Driver improperly used Personal Conveyance False Log · Hours-of-Service Compliance · code 3958E1PCOOS | 1 | 1 |
| HOS (Property) - Driving more than 11 hours following 10 consecutive hours off duty during the current 8 consecutive day period. Date and Time Hours · Hours-of-Service Compliance · code 3953A1HOSPD | 1 | 1 |
| HOS (Property) - Driving beyond the 14 hour after coming on duty following 10 consecutive hours off duty during the current 8 consecutive day period. Date and Tim Hours · Hours-of-Service Compliance · code 3953A2HOSPD | 1 | 1 |
| False report of drivers record of duty status False Log · Hours-of-Service Compliance · code 3958E | 1 | 0 |
| HOS - False record of duty status driver improper use of Personal Conveyance - Not OOS False Log · Hours-of-Service Compliance · code 3958E1PC | 1 | 0 |
| HOS (Property) - No driver may make a false report in connection with a duty status. Explain False Log · Hours-of-Service Compliance · code 3958EHOSPD | 1 | 0 |
| Driver failed to assume or decline unassigned driving time Incomplete/Wrong Log · Hours-of-Service Compliance · code 39532B | 1 | 0 |
| Drivers record of duty status not current Incomplete/Wrong Log · Hours-of-Service Compliance · code 3958F01 | 1 | 0 |
| HOS (ELD) - ELD Form and Manner Other Log/Form & Manner · Hours-of-Service Compliance · code 39524 | 1 | 0 |
| Driver failed to certify the accuracy of the information gathered by the ELD Other Log/Form & Manner · Hours-of-Service Compliance · code 39530B1 | 1 | 0 |
Source: FMCSA SMS violation file, inspections in the last 24 months, published Oct 19, 2026. "Share" is this company's mix of violations; the Florida column is the mix across all Florida-based carriers, so you can see which kinds of problems stand out. A high count partly reflects fleet size and how often trucks are inspected.
Crashes Oct 19, 2024 – Oct 19, 2026
No reportable crashes in this period.
Company details FMCSA census · Oct 19, 2026
| USDOT number | 2819108 |
|---|---|
| MC / docket | MC939903 |
| Legal name | POLAR XPRESS INC |
| Operation | Interstate |
| Business type | — |
| Power units | 5 |
| Drivers | 6 |
| Annual mileage | 685,728 (2024) |
| Hazmat | No |
| Safety rating | Satisfactory (Mar 13, 2018) |
| USDOT number added | Oct 21, 2015 · 10 years ago |
| Last MCS-150 update | Sep 3, 2024 |
Cargo carried
General FreightFresh ProduceMeatRefrigerated FoodOtherFresh Flowers
Change history
No changes to name, contact details, authority or insurance since we started tracking on Oct 18, 2026. We compare every company's FMCSA record each day.
to see it on your watchlist when something changes.
Questions about POLAR XPRESS INC
What does POLAR XPRESS INC's operating authority allow?
FMCSA records show no active operating authority for POLAR XPRESS INC (MC939903), so it may not haul regulated interstate freight for hire or broker loads under these dockets.
Which information about POLAR XPRESS INC is old or missing?
Operating authority is the last known status from the FMCSA snapshot of May 14, 2026, not a current check. No insurance filings were found in the public data. There are too few vehicle inspections in the last 24 months to judge the out-of-service rate. The MCS-150 was last updated Sep 3, 2024, so fleet size and contact details may be out of date.
What should I verify before booking POLAR XPRESS INC?
Confirm the authority and insurance on the Motus record for USDOT 2819108. Call the company back on the phone number on file, (800) 279-5305, not a number from an email or load board message. Check that the MC number the dispatcher gave you matches MC939903, and ask the insurer for a certificate of insurance naming you as holder, with cargo coverage that fits your load.
Other trucking companies in Windermere, FL →
Company details from the FMCSA Company Census File (Oct 19, 2026). Inspections and crashes from FMCSA MCMIS files. About our data · Report an error on this page (how corrections work).
Page generated 2026-10-20 04:17 UTC.