HaulerCheck · https://haulercheck.com/carrier/401329-kays-trucking-llc/ · Checked 2026-10-20 11:02 UTC · Census and inspections Oct 19, 2026 · Authority and insurance: FMCSA Motus · Oct 19, 2026
KAYS TRUCKING LLC
Review before booking · 2 signals
How risk signals workFacts from the FMCSA record that call for a closer look. They are not a finding of wrongdoing.
- Conditional FMCSA safety ratingRated Dec 3, 2022. FMCSA found safety controls that needed correcting.
- Vehicle out-of-service rate well above the state average58.3% vs New York average 18.6%.
No cargo cover filed with FMCSA
Green means the FMCSA record shows it. It does not confirm who you are talking to, or that a policy covers your specific load.
What to verify next
- Confirm authority and insurance on the official Motus record ↗. Safety record: SAFER ↗.
- Call back on the number on file, (845) 887-4081, not a number from an email or load board.
- Check that the MC number you were given is MC512757.
- Ask the insurer for a certificate of insurance naming you as holder, with cargo coverage that fits your load.
Insurance on file
Liability (BI&PD) pays for injury and damage to other people and property; it does not cover the freight. Cargo insurance covers the freight. FMCSA only requires cargo filings from household goods carriers and freight forwarders, so most carriers file none: ask for a cargo certificate that fits your load. No cargo cover filed with FMCSA.
| Type | Docket | Layer | Insurer | Coverage | Effective | Status |
|---|---|---|---|---|---|---|
| Liability (BI&PD) | MC512757 | Primary | Acadia Insurance Company Policy CAA 5684120 · BMC-91X | $750,000 | Apr 3, 2026 | Active |
Insurance that ended since 2024 · 1 policy
| Ended | Type | Insurer | Effective | How it ended |
|---|---|---|---|---|
| Apr 3, 2026 | Liability (BI&PD) MC512757 | ERIE INSURANCE COMPANY Policy Q04 5340026 | Apr 3, 2021 | Replaced |
"Replaced" means a new filing took over the day the old one ended. "Cancelled" means the insurer or the company ended the policy; if no replacement was filed in time, the company was uninsured with FMCSA in between.
Source: FMCSA Motus · Oct 19, 2026. Identical filings repeated in the FMCSA data are shown once; a filing listed under two dockets is one policy, not extra coverage. Coverage is the maximum amount filed with FMCSA, not the full policy.
Confirm current filings: Motus record ↗ and ask the insurer for a certificate naming you as holder.
Roadside inspections Oct 19, 2024 – Oct 19, 2026
7 of 12 · New York avg 18.6%
0 of 20 · New York avg 7.1%
By quarter inspections and vehicle out-of-service rate
Bar height: inspections in the quarter. Percentage: vehicles put out of service, of vehicle inspections. The first and last quarters are partial.
Where it was inspected 3 states and provinces, 24 months
- NY 18 90.0%
- MA 1 5.0%
- CT 1 5.0%
Vehicles seen at inspections different VINs, 24 months
Power units: 12
9 tractors · 3 straight trucks
Peterbilt 6Kenworth 4Mack 2Sterling 1
19 power units declared on the MCS-150. Inspections see only part of a fleet, so fewer here is normal; many more can mean the registration is out of date.
Trailers: 11
11 semi-trailers
Utility 3Great Dane 1Mack 1Trail King 1Wabash 1
Includes trailers the company pulled but does not own, such as shipper or leasing trailers.
Shippers named on inspection reports 24 months
Cargill 1
As written by roadside inspectors, who note the shipper on the bill of lading. Only names that appear on at least three different carriers' reports are shown, so private individuals are never listed. A shipper on a report is not a reference.
10 most recent inspections
| Date | State | Level | Violations | Out of service |
|---|---|---|---|---|
| Sep 24, 2026 | NY | 2 | 9 | No |
| Aug 11, 2026 | NY | 2 | 5 | Yes |
| Jul 13, 2026 | CT | 2 | 9 | Yes |
| Jun 11, 2026 | NY | 3 | 5 | No |
| Jun 5, 2026 | NY | 3 | 4 | No |
| May 7, 2026 | NY | 2 | 5 | No |
| Apr 23, 2026 | NY | 3 | 2 | No |
| Mar 10, 2026 | NY | 2 | 18 | Yes |
| Feb 13, 2026 | NY | 3 | 3 | No |
| Feb 10, 2026 | NY | 2 | 16 | No |
How these rates are calculated
Period: Oct 19, 2024 – Oct 19, 2026. Vehicle rate = vehicle inspections with a vehicle out-of-service order ÷ vehicle inspections (levels 1, 2, 5 and 6). Driver rate uses levels 1, 2, 3 and 6. The New York average covers 36,527 vehicle and 57,874 driver inspections of all New York-based carriers in this period. It mixes every type of operation, so compare with care; rates based on a handful of inspections say little. FMCSA's own SMS measures are weighted differently: SMS profile ↗ · SAFER snapshot ↗
Violations in FMCSA's SMS last 24 months
92 violations counted in FMCSA's Safety Measurement System (SMS), 13 of them serious enough to put the driver or vehicle out of service.
Why is this different from the 147 violations above?
The inspections section's number counts every violation written on the inspection reports in our Oct 19, 2024 – Oct 19, 2026 window. The SMS count comes from FMCSA's own monthly SMS snapshot, which uses its own 24-month window and only the violations it scores. Both are FMCSA figures; they measure different things.
| Category (FMCSA BASIC) | Violations | Out of service | Share | New York share |
|---|---|---|---|---|
| Vehicle Maintenance | 87 | 13 | 94.6% | 71.6% |
| Unsafe Driving | 4 | 0 | 4.3% | 10.5% |
| Hours-of-Service Compliance | 1 | 0 | 1.1% | 9.6% |
10 most frequent violations
| Violation | Times | Out of service |
|---|---|---|
| Lighting - Identification lamp(s) inoperative Clearance Identification Lamps/Other · Vehicle Maintenance · code 3939ALIL | 6 | 0 |
| Operating a CMV without documentation of a periodic inspection Inspection Reports · Vehicle Maintenance · code 39617CPI | 5 | 0 |
| Lighting - Backup lamp inoperative Lighting · Vehicle Maintenance · code 3939ALBL | 5 | 0 |
| Washers - Inoperative washing system. Windshield/ Glass/ Markings · Vehicle Maintenance · code 39378AWS | 5 | 0 |
| Lighting - Tail lamp - Any inoperative Lighting · Vehicle Maintenance · code 3939ALRLI | 4 | 0 |
| Air Brake - Hose/tubing damaged or not secured Brakes All Others · Vehicle Maintenance · code 39345B2BAIR | 3 | 0 |
| Air Brake - ABS malfunction lamp defective on truck-tractor manufactured on or after March 1 1997 and each single unit CMV on or after 1998. Brakes All Others · Vehicle Maintenance · code 39355D1B | 3 | 0 |
| Lighting - Clearance lamp(s) inoperative Clearance Identification Lamps/Other · Vehicle Maintenance · code 3939ALCL | 3 | 0 |
| Lighting - License plate lamp inoperative Clearance Identification Lamps/Other · Vehicle Maintenance · code 3939ALLPL | 3 | 0 |
| Emergency Equipment - Fire Extinguishers - no fire extinguisher present or not properly rated. Emergency Equipment · Vehicle Maintenance · code 39395A1 | 3 | 0 |
Source: FMCSA SMS violation file, inspections in the last 24 months, published Oct 19, 2026. "Share" is this company's mix of violations; the New York column is the mix across all New York-based carriers, so you can see which kinds of problems stand out. A high count partly reflects fleet size and how often trucks are inspected.
Crashes Oct 19, 2024 – Oct 19, 2026
Crash details
| Date | Location | Fatalities | Injuries |
|---|---|---|---|
| Oct 7, 2025 | Delaware, NY | 0 | 1 |
Reportable crashes do not imply the carrier was at fault.
Company details FMCSA census · Oct 19, 2026
| USDOT number | 401329 |
|---|---|
| MC / docket | MC512757 |
| Legal name | KAYS TRUCKING LLC |
| Operation | Interstate |
| Business type | Individual |
| Power units | 19 |
| Drivers | 21 |
| Annual mileage | 597,503 (2025) |
| Hazmat | No |
| Safety rating | Conditional (Dec 3, 2022) |
| USDOT number added | Jul 18, 1990 · 36 years ago |
| Last MCS-150 update | Jun 15, 2026 |
| Email domain on file | @yahoo.com (free email service) |
Equipment as declared on the MCS-150
| Owned | Term-leased | |
|---|---|---|
| Tractors | 14 | 0 |
| Straight trucks | 5 | 0 |
| Trailers | 31 | 0 |
Term-leased equipment usually belongs to owner-operators driving under this company's authority.
Cargo carried
Logs, Poles, Beams, LumberBuilding MaterialsFresh ProduceLivestockGrain, Feed, HayMeatGarbage/RefuseRefrigerated FoodAgricultural/Farm SuppliesConstructionOtherRaw Milk, Blacktop
Change history
No changes to name, contact details, authority or insurance since we started tracking on Oct 18, 2026. We compare every company's FMCSA record each day.
to see it on your watchlist when something changes.
Questions about KAYS TRUCKING LLC
What does KAYS TRUCKING LLC's operating authority allow?
MC512757: Motor carrier (may haul regulated property for hire).
Which information about KAYS TRUCKING LLC is old or missing?
Nothing notable: authority and insurance come from current Motus data and there is enough inspection history to compare.
What should I verify before booking KAYS TRUCKING LLC?
Confirm the authority and insurance on the Motus record for USDOT 401329. Call the company back on the phone number on file, (845) 887-4081, not a number from an email or load board message. Check that the MC number the dispatcher gave you matches MC512757, and ask the insurer for a certificate of insurance naming you as holder, with cargo coverage that fits your load.
Other trucking companies in Callicoon, NY →
Company details from the FMCSA Company Census File (Oct 19, 2026). Inspections and crashes from FMCSA MCMIS files. About our data · Report an error on this page (how corrections work).
Page generated 2026-10-20 11:02 UTC.